Senior Program Administrator

Location: Ottawa, Ontario, Canada
Date Posted: 10-15-2018
Currently seeking a Senior Program Administrator
Contract: 24 weeks
Position Summary Description
Duties may include but are not limited to:
  • Planning, developing, managing Disposition processes/actions and delivering well-defined programs, projects and services.
  • Initiating and maintaining contacts with representatives of other departments and other levels DND branches.
  • Analyzing trends and developments in major high-profile projects.
  • Monitoring program activities against legislative and policy requirements to ensure compliance and alignment with Government of Canada’s Information Management direction.
  • Planning, developing, recommending and implementing records and information management procedures, tools and practices based on existing departmental guidelines and frameworks and in consultation with the departmental functional authorities.
  • Providing advice and guidance to client organization managers and employees relative to programs and projects governing information and records Management policies, procedures, systems and associated matters and issues.
  • Analyzing physical paper records against the Records Disposition Authorities and engaging stakeholders in disposition of their records held in storage facilities.
  • Maintaining statistical data on disposition and following up with clients on disposition requests. Finalization disposition actions in EDRMS applications such as GcDocs and RDIMS.
  • Requirement to lift, carry, bend, stretch and climb to retrieve and put away files/boxes to a maximum weight of 30 pounds; there will also be a daily exposure to dust from boxes and files; requirement to wear safety toe shoes when working in operation zones.
Project Tasks
Requirements / experience (mandatories)
  1. Must clearly demonstrate 5 years’ experience cross-referencing identified physical records (included in both records’ data spreadsheets and/or other applications/tools and on shelves) with records’ disposition authorities
  2. Must clearly demonstrate 5 years’ experience in analyzing/applying records’ disposition authorities and/or other records’ policy instruments to physical records, and compiling the results/disposition recommendations/actions.
  3. Must clearly demonstrate 5 years’ experience in communicating the results/disposition recommendations/actions to the physical records’ clients using templated communication products (such as emails and/or memorandums),and tracking the responses and/or lack of responses received in a tracking spreadsheet (and/or other tracking application/tool).
  4. Must clearly demonstrate 5 years’ experience in extracting data on records from an Enterprise Document and Records Management System (EDRMS) (GCDocs) and importing the data to/manipulating the data in a spreadsheet application (and/or in other applications/tools).
Security Clearance
About inRound?
inRound Innovations is a well-established Ottawa company specializing in Service Management, Business Consulting and IT services.  We are a recognized industry leader in providing customer-centric business strategies and best practices that optimizes a company’s service operations and aligns all areas of business and IT operations, improving all the business processes necessary to serve clients better. 
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